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Zip files have plenty of uses, from saving you space to reducing transmission time when you send an email. This also includes keeping you and your client’s information safe and secure. Learn how to zip a file for sending files to clients safely.
Using 7-Zip to Zip a File
One of the easiest ways to secure a file by creating a zip file is to use a program called 7-Zip.
As such, the first step is to download the program to your computer, which you can do by going to 7-zip.org. From there, all you have to do is download the program and set it up as the installation wizard guides.
Now that you have the software installed, all you have to do is locate the file that you want to zip before you send it. Right-click on the file you want to send to your client and choose the 7-Zip option from the drop-down menu. This will open a pop-up menu with a series of options.
The first thing to do is look at the archive field. This is where you’ll name your file, and you can edit the name if you want to denote anything about the zip form of the file specifically. Then, you can move to the “Archive format” and click “zip” from the drop-down menu.
There are plenty of other options you have to experiment with, such as the compression level. However, the most important part to pay attention to is the “Encryption” section that you can use to set a password for added security. The ZipCrypto encryption option is the best choice since it’s more widely accessible to the people you want to access the content.
When you choose to open the zip folder, you can simply right-click it and choose to extract its contents. From there, you only need to enter the password.