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If you’re a remote worker or run a home office, it’s important to make sure that you’re creating, saving, and sharing files in a safe and secure way. This way, you don’t have to worry about information getting into the wrong hands. Here, we’ll take a look at how you can safely secure a file using Google Drive.
Step-by-Step Guide to Secure a File Using Google Drive
- Once you open Google Drive, the first thing you should do is locate the file you’re working with.
- When you open the preview of the file, you can click the three vertical dots in the top right corner of the screen. From there, click on the option to share the file with others.
- Then, a pop-up opens prompting you to fill out a form detailing how you’re sharing the document. For example, the email address you’re sending access to, how they’re allowed to access or edit the document, and allow you to add a message. You can allow users to edit, comment on, or simply view the file you’re giving them access to.
An additional option for sharing a Google Drive file is to look at the top right corner of this same pop-up window at the “Get Shareable Link” option. By clicking this, you’ll be taken to another prompt that will allow you to communicate a secure link directly to your clients, colleagues, or anyone else you might want to share the file with.
You can enter the advanced settings of these two sharing options to make the file even more secure. As an example, you can limit the abilities the receiver has with the document, including options like:
- Limiting downloading and printing options.
- Or preventing them from adding more people to access the file.
- You can also remove access under the advanced settings.